Scheduling
Volunteer scheduling and shift management built for organizations with complex rosters, multiple roles, and events that don't follow a simple pattern. Coordinators manage. Volunteers self-serve. Everyone stays informed.
Capabilities
Define shift templates with any combination of roles and required headcount. Publish to volunteers, track fill rates, and manage last-minute changes without rebuilding the entire schedule from scratch.
Create single events or recurring event series. Each event carries its own shift definitions, role requirements, and confirmation settings — so a weekly drop-in has different logistics than an annual fundraiser, and the system handles both.
Volunteers see open shifts, sign up for the roles that match their training, and receive confirmation. Coordinators see who's signed up, approve, and adjust — without managing individual email threads.
Every volunteer can subscribe to their personal iCal feed. Shifts appear in their calendar application of choice and update automatically when the schedule changes — no manual exports, no stale printouts.
Share training materials, policies, and event documents with volunteers through a categorized file library. Files require a category — structure is enforced so the library stays organized as it grows.
Volunteers who also use AIDARO HUB log in once. The same user record, the same credentials, the same access controls — no separate accounts to manage, no password resets across multiple systems.